Compliance of Radiotherapy Treatment at a Tertiary Cancer Center in India—A Clinical Audit
CC BY-NC-ND 4.0 · Indian J Med Paediatr Oncol 2022; 43(01): 084-091
DOI: DOI: 10.1055/s-0042-1742666
Abstract
Introduction Noncompliance to planned radiotherapy (RT) treatment is associated with inferior outcomes and also serves as an indicator of quality of care offered to the patients. Identification of the rate of noncompliance and its causative factors can help us develop an insight toward implementing mitigation measures thereby improving the quality of treatment.
Objective To ascertain the incidence of noncompliance and the factors affecting the same in patients offered RT appointments.
Materials and Methods We retrospectively reviewed the records of patients from January 1, 2019, to December 31, 2019, who were noncompliant (defaulted RT simulation or defaulted initiation of RT or defaulted planned RT during the course of RT but excluding planned/unplanned treatment breaks or early conclusions prescribed by the treating radiation oncologist) for the planned RT treatment.
Results Of the 8,607 appointments (7,699 external beam RT and 908 brachytherapy) given to the patients attending the radiation oncology outpatient department in the year 2019, a total of 197 (2.28%) patients were found to be noncomplaint. Ninety-seven patients defaulted RT simulation (49.2%), 53 defaulted RT starting (26.9%), and 47 defaulted while on RT (23.9%). Half of these had either head–neck (29.9%) or gynecological (20.8%) malignancies. Patients with breast cancers had the least noncompliance rates (0.02%). The cause for noncompliance was ascertained in 135 patients (68.5%). The common causes of noncompliance were the desire to continue treatment closer to home (21.5%) followed by logistic (17%), lack of confidence in the curative potential of the planned therapy (17%), and financial reasons (11.8%). Patients with head–neck and gynecological malignancies were more often with advanced staged disease and were planned multimodal treatment protocols. The majority of the 23 patients who defaulted palliative RT were planned for fractionated treatments (73.9%).
Conclusion The incidence of noncompliance in patients planned for RT in our institute can be considered optimum. Appropriate counseling of patients at the time of scheduling appointment, upfront identification of patients at high risk of noncompliance, and assisting patients with financial and logistic challenges are imperative to ensure adherence to planned treatment schedule.
Keywords
Note
The manuscript has been read and approved by all the authors, the requirements for authorship have been met, and that each author believes that the manuscript represents honest work.
Publication History
27 February 2022
© 2022. Indian Society of Medical and Paediatric Oncology. This is an open access article published by Thieme under the terms of the Creative Commons Attribution-NonDerivative-NonCommercial License, permitting copying and reproduction so long as the original work is given appropriate credit. Contents may not be used for commercial purposes, or adapted, remixed, transformed or built upon. (https://creativecommons.org/licenses/by-nc-nd/4.0/)
A-12, 2nd Floor, Sector 2, Noida-201301 UP, India
Abstract
Introduction Noncompliance to planned radiotherapy (RT) treatment is associated with inferior outcomes and also serves as an indicator of quality of care offered to the patients. Identification of the rate of noncompliance and its causative factors can help us develop an insight toward implementing mitigation measures thereby improving the quality of treatment.
Objective To ascertain the incidence of noncompliance and the factors affecting the same in patients offered RT appointments.
Materials and Methods We retrospectively reviewed the records of patients from January 1, 2019, to December 31, 2019, who were noncompliant (defaulted RT simulation or defaulted initiation of RT or defaulted planned RT during the course of RT but excluding planned/unplanned treatment breaks or early conclusions prescribed by the treating radiation oncologist) for the planned RT treatment.
Results Of the 8,607 appointments (7,699 external beam RT and 908 brachytherapy) given to the patients attending the radiation oncology outpatient department in the year 2019, a total of 197 (2.28%) patients were found to be noncomplaint. Ninety-seven patients defaulted RT simulation (49.2%), 53 defaulted RT starting (26.9%), and 47 defaulted while on RT (23.9%). Half of these had either head–neck (29.9%) or gynecological (20.8%) malignancies. Patients with breast cancers had the least noncompliance rates (0.02%). The cause for noncompliance was ascertained in 135 patients (68.5%). The common causes of noncompliance were the desire to continue treatment closer to home (21.5%) followed by logistic (17%), lack of confidence in the curative potential of the planned therapy (17%), and financial reasons (11.8%). Patients with head–neck and gynecological malignancies were more often with advanced staged disease and were planned multimodal treatment protocols. The majority of the 23 patients who defaulted palliative RT were planned for fractionated treatments (73.9%).
Conclusion The incidence of noncompliance in patients planned for RT in our institute can be considered optimum. Appropriate counseling of patients at the time of scheduling appointment, upfront identification of patients at high risk of noncompliance, and assisting patients with financial and logistic challenges are imperative to ensure adherence to planned treatment schedule.
Introduction
Radiotherapy (RT) plays an integral role in treatment protocols for most of the cancers either as a single modality or as a part of multimodal comprehensive cancer care for patients planned with curative or palliative intent. In patients treated with curative intent, noncompliance to planned RT treatment is associated with inferior outcomes across multiple sites.[1] [2] [3] [4] Noncompliance could be omission of RT altogether from multimodal treatment protocol, delay in the initiation of RT, prolonged RT course due to gap, or premature conclusion of RT. Compliance is also perceived as an indicator of quality of care offered by an institute and may have an impact on the overall oncological outcomes.[5] RT noncompliance can serve as a behavioral biomarker to identify high-risk patients who may require additional interventions.[4]
The cause of noncompliance varies across institutes and regions and is a combination of social, financial, and logistic reasons. Identification of the rate of noncompliance, its causes, and factors affecting them can help us develop an insight toward implementing mitigation measures which may contribute significantly to the quality improvement process. Our institute is a tertiary cancer center in the country. Every year we have more than 45,000 new registrations, and the department of radiation oncology offers RT to around 9,000 patients annually with curative or palliative intent. We undertook this study to determine the incidence of noncompliance and its causality in the patients being offered radiation therapy in our department in the year 2019.
Materials and Methods
This study is a retrospective audit of practice in the department of radiation oncology at our center. Patients registered with specific Disease Management Groups (DMGs) managing specific tumor types and sites (e.g., Gynecologic Oncology DMG, Breast Cancer DMG) undergo multidisciplinary joint clinic discussion and then referred for RT. Once issued an appointment (after careful evaluation of the role, efficacy, and feasibility of RT) for RT, these patients are simulated and planned for the RT treatment protocol. Counseling is done before initiation of RT with emphasis on the efficacy of treatment as well as expected side effects, and on-treatment patients are reviewed at least at a weekly interval to keep a check on the tolerance and response to RT. As a part of routine practice in the department of radiation oncology, noncompliant patients are identified at the end of every working week, their RT charts are reviewed, and the patients are subsequently contacted. The information regarding the same (reason for noncompliance/counseling/advice given by the treating radiation oncologist, etc.) is documented in RT charts, electronic medical records, treating unit audit charts, and radiation oncology information system (ROIS). Same procedure is followed for patients who do not attend the simulation on the scheduled date as well as patients who do not turn up for starting the planned RT treatment. The incidence of noncompliance, the distribution of such patients within various DMGs, demographic profile, and treatment-related variables were noted for all patients.
Noncompliance in our study is defined as fulfillment of any one of the criteria mentioned herewith.
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Not attending the simulation for RT planning despite being scheduled for the same.
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Planned for RT but has defaulted the starting/initiation of RT treatment at Tata Memorial Hospital (TMH).
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Received at least one or more fractions of planned RT in TMH and then defaulted the remaining planned radiation in TMH.
Medical records of the patients who were given appointment through the ROIS from January 1, 2019, to December 31, 2019, were screened for noncompliance. Patients who had planned or unplanned change in treatment protocol (omission of RT/modification in RT plan/premature conclusion/undue gap with delayed conclusion) prescribed by the treating radiation oncologist due to toxicity or any other reason were not included in the study. The primary outcome was to ascertain the incidence of noncompliance. Secondary outcome was to determine the causative factors for the same. We retrospectively reviewed the charts of the noncompliant patients who fulfilled the inclusion criteria.
Statistical Analysis
Descriptive analysis was done on Statistical Package for Social Sciences (SPSS) version 22.0 software (IBM Corp., Armonk, New York, United States).
Ethics
Ethics committee approval was obtained from the institutional ethics committee dated May 15, 2020, project number 900631. The procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation and with the Declaration of Helsinki 1964, as revised in 2013. Waiver of informed patient consent was obtained from the ethics committee.
Results
In the year 2019, 45,369 patients were registered in our institute. Of the 8,607 ROIS appointments given in that year, 197 (2.28%) patients were found to be noncompliant. Of these, 112 (56.9%) were males and 85 (43.1%) were females, with median age of 55 years (mean 52.2 years, range 8–82 years). Majority of them were married (174; 88.3%). Around one-third of noncompliant patients were illiterate (33%) and almost half were unemployed (53.3%) and only 9.6%-had a health insurance. Almost half of the noncompliant patients were from outside the state of Maharashtra (47.2%), 29.9%-belonged to Mumbai (Mumbai metropolitan region) and 18.8% from within the state of Maharashtra, and 5 patients were from other countries. The mean distance between the local residence is 20.5 km with some patients coming from places as far as 77 km away (n = 101). Ninety-seven patients defaulted RT simulation (49.2%), 53 defaulted RT starting (26.9%), and 47 defaulted while on RT (23.9%). Half of these had either head–neck (29.9%) or gynecological (20.8%) malignancies. Patients with breast cancers had the least noncompliance rates (0.02%). Most of the patients had locally advanced/locoregional (136; 69%) and were planned for multimodality treatment (117/197) either with definitive chemo-RT (62; 31.5%) or adjuvant RT/chemo-RT (55; 27.9%). Majority of these patients were planned for external beam RT (185; 93.9%) and with curative intent (174; 88.3%).
The cause for noncompliance could be ascertained in 135 patients (68.5%). The common causes of noncompliance were the desire to continue treatment closer to home (21.5%) followed by logistic (17%), lack of confidence in the efficacy of the planned therapy (17%), and financial reasons (11.8%).
The characteristics of these patients are enlisted in [Tables 1] to [3]. The distribution of noncompliant patients as per the definition are listed in [Table 1] and with respect to the DMGs in [Table 2]. The cause of noncompliance is listed in [Table 4].
Cause unknown |
62 (31.5%) |
Cause known |
135 (68.5%) |
Wishes RT at native place. RT referral letter issued |
29 (21.5%) |
Lack of confidence in the efficacy of the planned treatment |
23 (17.0%) |
Financial issues |
16 (11.9%) |
Long distance from local residence + other logistic issues |
23 (17.0%) |
Delay in start of RT |
12 (8.9%) |
Scared of treatment/toxicity |
7 (5.2%) |
Frustration due to prolonged treatment course |
5 (3.7%) |
Someone sick/died at native place |
3 (2.2%) |
Others |
17 (12.6%) |
Author |
Country/region |
Cancer type/region |
Definition of noncompliance |
Percentage of noncompliance |
Inference |
---|---|---|---|---|---|
Mohanti et al[6] |
India |
Head–neck cancers |
Incomplete treatment. Further details NA |
38% |
Compliance better for curative intent treatment |
Sharma et al[7] |
India |
Elderly head–neck cancer |
Incomplete treatment. Further details NA |
38% |
Compliance better for early stage disease and fair general condition |
Pandey et al[8] |
India |
Head–neck cancers |
Incomplete treatment. Further details NA |
23% |
Preference for traditional healers, logistic, and financial reasons |
Gupta et al[9] |
India |
All |
Incomplete treatment. Further details NA |
12.8% |
Age, advanced stage, concomitant chemotherapy, logistics |
Palwe et al[10] |
India |
All |
Incomplete treatment. Further details NA |
6.7% |
Advanced stage, logistics, and toxicities |
Dutta et al[11] |
Rural India |
Cervical cancer |
Defaulted EBRT, defaulted brachytherapy |
25%, 36% |
Socioeconomic and logistic reasons |
Ohri et al[12] |
United States |
All |
Treatment interruptions |
21.7% |
Low socioeconomic status |
Badakhshi et al[1] |
Germany |
Breast cancers |
Complete omission of RT |
5.5% |
Logistics, chronic health issues |
Borras et al[13] |
Spain |
All |
<90> |
1% |
70.7% has interruptions due to machine issues and personal reasons |
Bhatt et al[14] |
Nepal |
All |
Incomplete treatment. Further details NA |
18.9% |
Long duration of treatment, toxicities |
Arrossi et al[15] |
Argentina |
Cervical cancer |
Details NA |
30% |
Socioeconomic issues |
Ferreira et al[16] |
Portugal |
Head–neck cancers |
Treatment interruptions |
25% |
Machine breakdown, toxicity |
Ma et al[17] |
United States |
Breast cancer |
Omission of RT |
4% |
Older patients |
Patel et al[18] |
United States |
Head–neck cancers |
Incomplete/prolonged treatment |
35% |
Poor locoregional control |
Sayan et al[19] |
Syrian refugees in Turkey |
All |
Details NA |
20.3% |
Multiple demographic and clinical factors |
Potters et al[20] |
United States |
Breast and prostate cancer |
Incomplete treatment |
3%, 1% |
Toxicity |
Jihan et al[21] |
Morocco |
All |
Incomplete/interrupted treatment |
6.5% in young and 18.7% in old patients |
Older patients had poor compliance |
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